Coordinator (m/f/d) of the Graduate Program

The Max Planck Institute of Biophysics is a leading international research institute that uses biophysical, biochemical and computational methods to investigate the structure, dynamics and function of cellular systems at the molecular level. It currently consists of three scientific departments, several research groups and scientific core facilities, with a total of around 180 employees from more than 25 countries. We are looking for a Coordinator (m/f/d) of the graduate program.

The International Max Planck Research School on Cellular Biophysics (IMPPRS-CBPis an interdisciplinary graduate training program hosted at the MPI of Biophysics and implemented jointly with Goethe University Frankfurt and Johannes Gutenberg University Mainz. This interdisciplinary program aims to attract outstanding PhD students from all over the world to Frankfurt. The IMPRS Graduate Program Coordinator will help to manage the Research School and establish it as a leading international training program in cellular biophysics.

The position is to be filled at the earliest possible date and is initially limited to two years. Remuneration is based on the TVöD pay scale up to E14 depending on experience and qualifications.

Your tasks

• Planning and coordination of the recruitment process for international students
• Planning and coordination of events (e.g. symposia, monthly lecture series, annual retreats) and courses
• Advice and support for PhD students in academic and personal matters (e.g. integration/welcome, support at thesis advisory committee meetings, monitoring of PhD students' progress in the program)
• Further development and implementation of the already implemented marketing strategy to further increase awareness of the graduate program among outstanding international students
• Further development and maintenance of databases, manuals, forms, websites and online resources
• Regular communication with PhD students, faculty members and colleagues at the MPI of Biophysics and the participating universities
• Exchange with internal stakeholders and maintaining relationships with external stakeholders and former graduates
• Press and public relations work for the graduate program
• Administration and planning of financial resources in close cooperation with the management of the graduate program
• Documentation of processes, preparation of reports and applications and updating of guidelines
• General tasks in the field of science management

Your profile

• A doctorate or equivalent qualification. Professional experience in a similar position is an advantage, but not a must. Postgraduates and postdocs with a clear interest in research management are also encouraged to apply.
• Very good command of written and spoken English and German
• High IT affinity (database and webpage management)
• Proven experience in efficiently planning and executing multiple parallel projects in a fast-paced environment
• Ability to pay attention to detail and excellent organizational skills to ensure timely completion of assigned tasks
• A high degree of service orientation and excellent interpersonal and intercultural skills
• Experience in the implementation of training and development measures is an advantage.

Our offer

• A responsible, independent and varied job
• A motivated team within an international working environment with flat hierarchies
• A job with all the benefits of the public sector in a friendly and dynamic working environment
• Reconciling work and family life through high flexibility
• Daycare facilitiy within walking distance of the workplace
• A company pension scheme (VBL)
• Wide range of training and development opportunities
• The Germany Job Ticket (optional)

The Max Planck Society strives for gender equality and diversity. We are also committed to increasing the number of people with disabilities in our workforce, so applicants of all backgrounds and identities are welcome.

Your application

Applications should include a brief motivation stating your interest and suitability for the position, a CV with contact details for at least one reference and references. Please apply by June 10, 2024 via our website https://www.biophys.mpg.de/open-positions. Applications received after this date will only be considered if the position cannot be filled by then.